Satisfactory Academic Progress Requirements

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Satisfactory Academic Progress Requirements (SAP) 2017-2018

Federal and State financial aid regulations require Santa Rosa Junior College to establish, publish and apply qualitative, quantitative and incremental standards by which SRJC can determine whether a student requesting and/or receiving financial aid is maintaining Satisfactory Academic Progress in his/her course of study. Financial Aid requires a declared educational goal and enrollment in a Title IV eligible program (16 or more units in length).

Qualitatively: The quality of a student's academic progress is measured by the overall Grade Point Average (GPA). Students must achieve and maintain an overall GPA of 2.0 on a scale of 4.0. Courses completed with a grade of A, B, C, D, P, or CR will be considered acceptable for Satisfactory Academic Progress. All units taken at or transferred into SRJC are considered.

Quantitatively: The SRJC Financial Aid Office measures academic progress by the number of units a student has attempted and completed. All students must complete 67% of the units that they attempt (for example, 60 units completed/90 units attempted = 67%). “P”, “NP”, “CR,” “NC,” “I,” and “W” are included in the total course units attempted. In addition, students must complete their course of study within 150% of the program (Degree/Certificate) length as published in the SRJC catalog. For example, 60 units are required to receive an AA/AS degree; 150% of 60 units is 90 units. Therefore, a student has a time frame of 90 units to obtain an Associate’s Degree. Students who have attempted 90 or more units will be reviewed on a case by case basis through the financial aid Appeal process. Students who have Bachelor’s or higher-level degrees will be considered over the 150% limit. All units taken at or transferred into SRJC are counted.

Associate Degree or Transfer Program maximum time frame is 90 units.

Incrementally:  A student’s Satisfactory Academic Progress will be reviewed after each academic term.  If a student does not meet the overall qualitative (GPA) and/or quantitative (units completed/attempted) standards for that term, he/she may be placed on Warning status or lose financial aid eligibility completely.  If a student is placed on Warning status, he/she will need to meet the qualitative and quantitative requirements during the Warning term.  Failure to meet the overall requirements may result in the loss of financial aid.

Students may complete an appeal form when financial aid eligibility is lost.  This is done by attending a Financial Aid SAP workshop and completing an Appeal for Financial Aid Eligibility form.  If an appeal is approved, students will be placed on probation.  If the student is unable to meet the terms of probation, they will lose financial aid eligibility until they are able to meet the qualitative and/or quantitative requirements.  All decisions are final.

Extenuating Circumstances: Circumstances that may be considered for a lack of academic progress are personal illness, serious illness or loss of an immediate family member, or other serious or compelling situations beyond the reasonable control of the student. Documentation will be required in most cases and qualifying circumstances must be non-recurring. Multiple terms with substandard academic progress will result in a student's need to successfully complete coursework toward their stated goal showing improvement in completion rate and overall GPA prior to being considered for financial aid.


Student Status: Only regularly enrolled students can be eligible for financial aid. Students on Academic Dismissal, Progress Dismissal, or High School Concurrent Enrollment students are not eligible for financial aid.

Students enrolled in English as a Second Language (ESL) courses: English as a Second Language courses are eligible for funding only if recommended on a long term student educational plan by an academic counselor, showing when the student will begin an eligible certificate, Associate's Degree, or transfer preparation program. English as a Second Language coursework is then considered preparation for students to work at the post secondary school level. All students receiving aid must have an eligible, declared educational goal.

Students enrolled in Remedial courses: Remedial courses (numbered 300-399) are eligible for funding only if recommended on a student long term educational plan by an academic counselor. A maximum of 30 remedial course units will be eligible for financial aid funding. All students receiving aid must have an eligible, declared educational goal.

Student Borrowers: Students who are receiving student loans must enroll in and complete at least six required units toward their goal with a 2.0 GPA each semester and must achieve a 2.0 or above semester GPA.

Academic Transcripts: All college work on record at SRJC must be reviewed for maximum time frame (quantitative) and GPA (qualitative) evaluation. Units taken at other colleges that have been transferred into SRJC do count toward the 150% limit. Students who have completed Bachelors or higher-level degrees will be considered as being over the 150% limit.

Withdrawal - Refunds: A student who withdraws from school completely or receives all F, W, and/or NP grades in a term may be required to repay a prorated portion of the student aid funds received for that semester, and may be ineligible for further aid.

Any questions about these requirements should be referred to the SRJC Financial Aid office.

Are you required to attend a SAP Workshop? You can complete this requirement two ways:

Are you required to attend a SAP Workshop?